Directorate General I

Slogan

The Directorate General for Corporate Operations and Services is a strategic adviser and service provider for the entire Ministry and shapes the transformation process of organisation culture.

Data and facts

• Head: Hans-Georg Kramer, CFP
• 10 Divisions
• 2 Staff units
• approximately 360 employees(120 employees performing support functions and 95 employees performing accounting services )

The Directorate General I plays a dual role. It is a strategic adviser and service provider both for the Minister and the Directorates General. This is reflected by the vast range of functions, comprising tasks, strategic and coordinating functions (including protocol, information logistics, ministerial communication, human resources development, management of public investments) as well as support services (facility management, accounting, controlling, internal audit etc.).

Range of activities

One of the main areas is Human Resources, which covers HR Policies, HR Development and HR Advisory. The tasks of the Human Resources divisions include, among other things, implementing standards in Human Resources administration, job evaluation, participating in vacancy notices and filling vacancies concerning executive staff, training of apprentices, establishing and developing new and innovative learning architectures, coordinating all education and training matters, planning the implementation of Human Resources development tools as well as health care and social care of staff.

The Communications & Culture Affairs Divisions are responsible for the Ministry’s internal and external communication. The core tasks are, among other things, editing publications (e.g. staff magazine and various information brochures), preparing documents (press mirror, media analyses), organizing press conferences and campaigns as well as developing and extending the communication platforms Internet and Intranet. Working for the Minister and for all other services, it is the first contact point for the public as a result of the establishment of a service centre for citizens.

The Division for Corporate Purchasing and Facility Management operates for the entire Ministry. Its tasks include in particular the purchase and administration of buildings, rooms and equipment but also the management of office space (e.g. office sites) as well as technical assistance relating to building works, and evaluation of construction and restructuring costs. Support institutions such as the library, printing office and procurement office are also located at the central authority level.

The Division for Information Logistics and Process simplification undertakes co-ordination with Parliament (consultation procedures concerning laws) and with the Council of Ministers (preparing the declarations submitted by the Federal Minister of Finance to the Council of Ministers). Its tasks include responding to written parliamentary inquiries, co-ordinating opinions on the audit reports by the Court of Auditors, executing invitations to tender and contract awards under the Federal Procurement Law, restitution matters under international law, and liability of public authorities and public officials. Other tasks include matters relating to the Commission for Complaints from the Public, optimising file administration and ease of administration.

The administration of public investments and real estate is responsible for selling public investments, economic appraisement of valuations, preparing expert reports concerning purchases and sales and for public investment and financial controlling at the federal level.

The tasks of the newly positioned Internal Audit Division include auditing the various organisational units of the Ministry of Finance in accordance with the principles of efficiency, thrift and expediency as well as examining correctness. Additional core tasks include participating in awarding contracts for major projects and supporting the Commissioner for anti-corruption.

The newly established Controlling Division works on the development and gradual introduction and implementation of a controlling and reporting system throughout the Ministry as well as on the participation in strategy processes, the definition of performance figures and on cost/performance analysis.

The staff unit Corporate Budget deals with matters relating to the federal budget law. It is responsible for preparing the draft federal budget and the draft plan of established posts for the entire Ministry.

From 1 July 2004 the accounting office, which is currently working for the central authority, will provide its services to the entire federal administration within the framework of the newly established Accounting Agency.

The staff unit Project Management Services is responsible for the trans-sectoral task to handle the management by objectives process at the central authority level and for dealing with the projects within the Directorate General.

As a strategic adviser for the Minister and for the other Directorates General its emphasis is on shaping the transformation of organisation culture, i.e.

• from maintaining the existing order to accompanying transformation processes,
• from creating dependencies to enabling independence, and
• from administrating and controlling to initiating and advising.

 

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